This Privacy notice explains what happens to any personal data that you give to us when you use this website. It applies to all our products and services here at The Wine Rascals. When we say ‘we’ ‘us’ ‘our’ or the ‘website’ in the notice below, we are referring to The Wine Rascals.

Who are we?

The Wine Rascals is part of CW Wine Group Ltd.

Our registered office is:

The Loft

Parkhill Business Centre

Walton Road


LS22 5DZ

Tel: 0800 313 4470

A Statement

If you have requested to receive email marketing from us, you have trusted us with your data and we sincerely acknowledge and understand our duty of care when processing it.

We only collect data which is absolutely necessary to provide you with our products and/or services.

We loathe spam too!

We take your privacy very seriously. We will never sell, lend or otherwise trade your personal data.


When do we collect your personal data?

We collect information about you when you open an account with us via our sales team, email or phone.

We collect information about you when you place an order for our products or services via our sales team, email or phone.

When you contact us by phone, email or by post to place an order or with a query or a complaint.

When you choose to complete any surveys we send you.

When you comment on or review our products or services.


What sort of personal data do we collect

When you open an account with us we collect your title, full name, billing address, delivery address (if different to billing address) email address, phone number and payment details.

When you place an order we collect your title, full name, billing address, delivery address (if different to billing address) email address, phone number.

Details of interactions with you by telephone or email or post: including your title and full name and any other contact details necessary to deal with your query or complaint.

We collect your name and email address to send you information about products and services which may interest you.

We store details of the purchases you have made.

When you choose to complete any surveys we send you we collect your name and email address.


How and why do we use your personal information?

We use your personal information to process any orders you make. If we don’t collect your personal data we are unable to process your order and comply with our legal obligations.

We use your name and email address to send you information about products and links to our blog. You may opt out of this at any time. At times, we use your personal data to provide personalized content and services to you. For example, we may use your purchase history with us to send you appropriate information.

If you complete the ‘contact us’ form on the website we use your name and email address to reply to you.

We may use your address details to send you direct marketing by post telling you about product and services that we think might interest you.

To administer any of our prize draws and competitions which you enter, based on your consent given at the time of entering.


How we protect your data

We know how much data security matters to all our customers. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it.

The website and databases that we use employ ‘https’ technology.

We regularly monitor our system for possible vulnerabilities and attacks.

Any paper records are stored in a locked cupboard.



Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit or You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.


What are the legal grounds for our processing of your personal information (this includes when we share it with others).

We rely on ‘contract’ from you when you open an account with us.

We rely on ‘contract’ in the case of fulfilling an order you have placed with us.

We rely on ‘legitimate interests’ to send you marketing. You can unsubscribe at any time by clicking the unsubscribe button in any marketing email you receive from us or by contacting

We rely on ‘legitimate interests’: for the management of our business, including accounting. For example to keep records of any email communications with you and our staff. Where we need to share your personal information with people or organisations in order to run our business, or comply with any legal and/or regulatory obligations.


When do we share your personal information with other organisations.

We sometimes have to share your personal data with trusted third parties.

We share your full name, delivery address and phone number with our courier company in order to send the goods you have ordered to you. Our Courier Company is APC Overnight.

Our accountants have sight of orders placed, for accounting purposes.

Your name and address (sometimes vat number and company registration number) and purchase history are stored within our accounting system Xero.

The IT companies who support our website and other business systems.

A direct marketing system which allows us to send electronic communications to you.


How can I unsubscribe from marketing emails?

Please click the link in any of the emails we send you or contact


How long do we keep your personal information for?

We keep your personal data based on the following criteria:

For as long as we provide goods and/or services to you.

Retention periods in line with legal and regulatory guidance.


Protecting your data outside the EEA

The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway. We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA.

For example, this might be required in order to fulfil your order, process your payment details or provide support services.

If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA. For example, our contracts with third parties stipulate the standards they must follow at all times. If you would like more information about this, please contact


What are your rights under data protection laws?

You have the right to request:

Access to the personal data we hold about you, free of charge in most cases. Please email

The correction of your personal data when incorrect, out of date or incomplete.

That we stop using your personal data for direct marketing.

Where we rely on our legitimate interest:

In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.

Checking your identity:

To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.


Your right to complain

You have the right to complain to the Information Commissioner’s Office which enforces data protection laws:

You can contact us at or at the address at the top of this notice.


Changes to this privacy policy

The Wine Rascals have the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage you to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect about you.

This privacy policy was updated on 29th May 2018